KARSAN OTOMOTİV SANAYİİ VE TİCARET A.Ş.KARSN |
1.1. Facilitating the Exercise of Shareholders Rights
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The number of investor meetings (conference, seminar/etc.) organised by the company during the year
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Above 100
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1.2. Right to Obtain and Examine Information
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The number of special audit request(s)
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0
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The number of special audit requests that were accepted at the General Shareholders' Meeting
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0
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1.3. General Assembly
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Link to the PDP announcement that demonstrates the information requested by Principle 1.3.1. (a-d)
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https://www.kap.org.tr/en/Bildirim/1141404
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Whether the company provides materials for the General Shareholders' Meeting in English and Turkish at the same time
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No. Documents related to the general assembly meeting are not presented in English simultaneously with Turkish.
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The links to the PDP announcements associated with the transactions that are not approved by the majority of independent directors or by unanimous votes of present board members in the context of Principle 1.3.9
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Since the transactions in the relevant article did not occur, no announcement was made.
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The links to the PDP announcements associated with related party transactions in the context of Article 9 of the Communique on Corporate Governance (II-17.1)
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Since the transactions in the relevant article did not occur, no announcement was made.
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The links to the PDP announcements associated with common and continuous transactions in the context of Article 10 of the Communique on Corporate Governance (II-17.1)
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https://www.kap.org.tr/en/Bildirim/1230877
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The name of the section on the corporate website that demonstrates the donation policy of the company
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investor-relations/corporate-governance/policies-and-rules-about-corporate-governance
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The relevant link to the PDP with minute of the General Shareholders' Meeting where the donation policy has been approved
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https://www.kap.org.tr/en/Bildirim/600671
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The number of the provisions of the articles of association that discuss the participation of stakeholders to the General Shareholders' Meeting
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There is no article in the articles of association regulating the participation of stakeholders in the general assembly.
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Identified stakeholder groups that participated in the General Shareholders' Meeting, if any
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At the Ordinary General Assembly for 2022 held on May 25, 2023, our Company's Board Member, one of the Independent Board Members, the Company's Executive Director and CEO, the Deputy General Manager of Financial Affairs and Finance, the persons responsible for the preparation of financial statements, the Company auditor and the General Manager. Company employees who wished to participate in the Board participated.
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1.4. Voting Rights
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Whether the shares of the company have differential voting rights
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Hayır (No)
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In case that there are voting privileges, indicate the owner and percentage of the voting majority of shares.
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There is no privilege for voting.
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The percentage of ownership of the largest shareholder
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%58,51
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1.5. Minority Rights
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Whether the scope of minority rights enlarged (in terms of content or the ratio) in the articles of the association
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Hayır (No)
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If yes, specify the relevant provision of the articles of association.
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It is regulated that five percent of the capital will be sufficient to represent the minority rights stipulated in the company's articles of association.
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1.6. Dividend Right
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The name of the section on the corporate website that describes the dividend distribution policy
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investor-relations/corporate-governance/policies-and-rules-about-corporate-governance
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Minutes of the relevant agenda item in case the board of directors proposed to the general assembly not to distribute dividends, the reason for such proposal and information as to use of the dividend.
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The text of the minutes regarding the 6th item of the agenda of the Ordinary General Assembly for 2022 held on 25 May 2023: "In accordance with the sixth item of the agenda, within the scope of the Board of Directors decision dated 09.03.2022 and numbered 2022/5; according to the consolidated financial statements of our company for the accounting period of 01.01.2022-31.12.2022 prepared in accordance with the Turkish Accounting Standards / Turkish Financial Reporting Standards ("TMS/TFRS") published by the Public Oversight Accounting and Auditing Standards Authority ("KGK"), it has been determined that there is a commercial profit of 151,163.000,-TL according to the (Legal) financial statements prepared in accordance with the Tax Procedure Law of loss as 68.538.373,-TL of and it has been decided to present this proposal to the Ordinary General Assembly for 2022; since there was no distributable profit after discussing the agenda item, it was decided by a majority of votes not to distribute profits, as a result of affirmative votes with a nominal value of 555.466.633,036 TL against votes against votes with a nominal value of 2.551,00-TL.
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PDP link to the related general shareholder meeting minutes in case the board of directors proposed to the general assembly not to distribute dividends
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https://www.kap.org.tr/en/Bildirim/1153863
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General Meeting Date | The number of information requests received by the company regarding the clarification of the agenda of the General Shareholders' Meeting | Shareholder participation rate to the General Shareholders' Meeting | Percentage of shares directly present at the GSM | Percentage of shares represented by proxy | Specify the name of the page of the corporate website that contains the General Shareholders' Meeting minutes, and also indicates for each resolution the voting levels for or against | Specify the name of the page of the corporate website that contains all questions asked in the general assembly meeting and all responses to them | The number of the relevant item or paragraph of General Shareholders' Meeting minutes in relation to related party transactions | The number of declarations by insiders received by the board of directors | The link to the related PDP general shareholder meeting notification |
25/05/2023 | 0 | %61,72 | %0 | %61,72 | investor-relations/general-assembly/general-assembly-documents | investor-relations/general-assembly/general-assembly-documents | There is no article or paragraph regarding related parties in the General Assembly meeting minutes. | 0 | https://www.kap.org.tr/en/Bildirim/1153863 |
2.1. Corporate Website
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Specify the name of the sections of the website providing the information requested by the Principle 2.1.1.
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Investor Relations
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If applicable, specify the name of the sections of the website providing the list of shareholders (ultimate beneficiaries) who directly or indirectly own more than 5% of the shares.
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There are no real person shareholders holding more than 5% of the company's shares: https://www.karsan.com/en/corporate/about-karsan/shareholding-structure
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List of languages for which the website is available
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Turkish, English, French, German, Italian, Portuguese, Polish, Lithuanian, Bulgarian, Romanian, Greek, Slovak, Spanish, Danish, Hebrew, Norwegian, Swedish, Dutch and Ukrainian
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2.2. Annual Report
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The page numbers and/or name of the sections in the Annual Report that demonstrate the information requested by principle 2.2.2.
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a) The page numbers and/or name of the sections in the Annual Report that demonstrate the information on the duties of the members of the board of directors and executives conducted out of the company and declarations on independence of board members
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It is included in the General Information / Information on the Board of Directors, Senior Executives and Number of Personnel / Senior Executives (I.d.iii) and Annex/1 and Annex/2 sections of the Annual Report of the Board of Directors published on the Public Disclosure Platform.
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b) The page numbers and/or name of the sections in the Annual Report that demonstrate the information on committees formed within the board structure
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General Information / Information on the Number of Board of Directors, Senior Executives and Personnel / Evaluation of the Committees of the Board of Directors (I.d.ii) section of the Annual Report of the Board of Directors published on the Public Disclosure Platform.
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c) The page numbers and/or name of the sections in the Annual Report that demonstrate the information on the number of board meetings in a year and the attendance of the members to these meetings
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General Information / Information on the Number of Board of Directors, Senior Executives and Personnel / Members of the Board of Directors (I.d.i) section of the Annual Report of the Board of Directors published on the Public Disclosure Platform.
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ç) The page numbers and/or name of the sections in the Annual Report that demonstrate the information on amendments in the legislation which may significantly affect the activities of the corporation
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Company Activities and Important Developments Related to the Activities / Information on Changes in Legislation that May Significantly Affect the Company's Activities (IV.k) section of the Annual Report of the Board of Directors published on the Public Disclosure Platform.
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d) The page numbers and/or name of the sections in the Annual Report that demonstrate the information on significant lawsuits filed against the corporation and the possible results thereof
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The Company's Activities and Important Developments Related to the Activities / Lawsuits filed against the Company that may affect the Company's Financial Status and Activities and Information on Their Possible Consequences (IV.e) of the Annual Report of the Board of Directors published on the Public Disclosure Platform.
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e) The page numbers and/or name of the sections in the Annual Report that demonstrate the information on the conflicts of interest of the corporation among the institutions that it purchases services on matters such as investment consulting and rating and the measures taken by the corporation in order to avoid from these conflicts of interest
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The Company's Activities and Important Developments Related to the Activities / Information on the Conflicts of Interest between the Company and the Institutions It Provides Services on Issues such as Investment Advisory and Rating, and the Measures Taken by the Company to Avoid These Conflicts of Interest (IV.s) of the Annual Report of the Board of Directors published on the Public Disclosure Platform.
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f) The page numbers and/or name of the sections in the Annual Report that demonstrate the information on the cross ownership subsidiaries that the direct contribution to the capital exceeds 5%
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Company Activities and Important Developments Related to the Activities / Information on the Company's Direct or Indirect Subsidiaries and Share Ratios (IV.c) of the Annual Report of the Board of Directors published on the Public Disclosure Platform.
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g) The page numbers and/or name of the sections in the Annual Report that demonstrate the information on social rights and professional training of the employees and activities of corporate social responsibility in respect of the corporate activities that arises social and environmental results
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The Company's Activities and Important Developments Related to the Activities / Information on Corporate Social Responsibility Activities Regarding the Social Rights, Vocational Training and Other Social and Environmental Results of the Company's Activities (IV.r) section of the Annual Report of the Board of Directors published on the Public Disclosure Platform.
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3.1. Corporation’s Policy on Stakeholders
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The name of the section on the corporate website that demonstrates the employee remedy or severance policy
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investor-relations/corporate-governance/policies-and-rules-about-corporate-governance
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The number of definitive convictions the company was subject to in relation to breach of employee rights
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0
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The position of the person responsible for the alert mechanism (i.e. whistleblowing mechanism)
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Head of Ethics Committee and/or Head of Human Resources
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The contact detail of the company alert mechanism
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Application by e-mail: etik@karsan.com.tr or by letter: Karsan Otomotiv Sanayii ve Ticaret A.Ş. Hasanaga OSB Mah. Hosab Sanayi Caddesi No:53 16280 Nilüfer - Bursa
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3.2. Supporting the Participation of the Stakeholders in the Corporation’s Management
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Name of the section on the corporate website that demonstrates the internal regulation addressing the participation of employees on management bodies
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There is no internal regulation regarding the participation of employees in management bodies.
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Corporate bodies where employees are actually represented
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The Company's Union Representatives are included in the Occupational Health and Safety Board, the Leave Board, the Disciplinary Board and social rights meetings.
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3.3. Human Resources Policy
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The role of the board on developing and ensuring that the company has a succession plan for the key management positions
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The board has no role in developing a succession plan for key executive positions.
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The name of the section on the corporate website that demonstrates the human resource policy covering equal opportunities and hiring principles. Also provide a summary of relevant parts of the human resource policy.
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corporate/about-karsan/policies
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Whether the company provides an employee stock ownership programme
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Pay edindirme planı bulunuyor (There is an employee stock ownersip programme)
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The name of the section on the corporate website that demonstrates the human resource policy covering discrimination and mistreatments and the measures to prevent them. Also provide a summary of relevant parts of the human resource policy.
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corporate/about-karsan/policies
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The number of definitive convictions the company is subject to in relation to health and safety measures
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0
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3.5. Ethical Rules and Social Responsibility
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The name of the section on the corporate website that demonstrates the code of ethics
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investor-relations/corporate-governance/policies-and-rules-about-corporate-governance
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The name of the section on the company website that demonstrates the corporate social responsibility report. If such a report does not exist, provide the information about any measures taken on environmental, social and corporate governance issues.
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The corporate social responsibility page has been arranged in the Company's Annual Report for 2021, and the Company manages the Environmental Management System it has established to protect the environment and ensure continuity.
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Any measures combating any kind of corruption including embezzlement and bribery
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The measures taken to combat all kinds of corruption, including extortion and bribery, are regulated by the "Karsan Anti-Bribery and Anti-Corruption Policy".
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4.2. Activity of the Board of Directors
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Date of the last board evaluation conducted
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In the annual report of the Board of Directors of the Company, explanations about whether the targets set in the previous periods have been achieved or not are included. Apart from this, there is no separate performance evaluation.
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Whether the board evaluation was externally facilitated
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Hayır (No)
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Whether all board members released from their duties at the GSM
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Evet (Yes)
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Name(s) of the board member(s) with specific delegated duties and authorities, and descriptions of such duties
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As a result of the distribution of duties made by the Board of Directors among the members of the Board of Directors elected at the Ordinary General Assembly meeting of our company dated 25.05.2023; It has been decided to elect İnan KIRAÇ as the Chairman of the Board of Directors, Giancarlo BOSCHETTI as the Deputy Chairman of the Board of Directors, and Okan BAŞ as the Executive Board Member.
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Number of reports presented by internal auditors to the audit committee or any relevant committee to the board
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6
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Specify the name of the section or page number of the annual report that provides the summary of the review of the effectiveness of internal controls
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It is included in the Risks and Evaluation of the Board of Directors (VI) section of the Annual Report of the Board of Directors published on the Public Disclosure Platform.
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Name of the Chairman
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İnan Kıraç
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Name of the CEO
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Okan Baş
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If the CEO and Chair functions are combined: provide the link to the relevant PDP annoucement providing the rationale for such combined roles
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Since the chairman of the board of directors and chief executive officer/general manager is not the same person, there is no connection to the PDP announcement.
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Link to the PDP notification stating that any damage that may be caused by the members of the board of directors during the discharge of their duties is insured for an amount exceeding 25% of the company's capital
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The damage caused by the faults of the members of the Board of Directors during their duties in the company is insured, and there is no connection with the PDP announcement since the insurance amount is less than 25% of the company's capital.
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The name of the section on the corporate website that demonstrates current diversity policy targeting women directors
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There is no diversity policy on the company website to increase the ratio of female board members.
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The number and ratio of female directors within the Board of Directors
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1 and 11%
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Name-Surname | Real Person Acting on Behalf of Legal Person Member | Gender | Title | Profession | The First Election Date To Board | Whether Executive Director or Not | Positions Held in the Company in the Last 5 Years | Current Positions Held Outside the Company | Whether the Director has at Least 5 Years’ Experience on Audit, Accounting and/or Finance or not | Share in Capital (%) | The Share Group that the Board Member Representing | Independent Board Member or not | Link To PDP Notification That Includes The Independency Declaration | Whether the Independent Director Considered By The Nomination Committee | Whether She/He is the Director Who Ceased to Satisfy The Independence or Not | Committees Charged and Task |
İNAN KIRAÇ | Male | Chairman of the Board | Managing Director / Chief Executive | 27/08/1966 | Non-Executive | Yönetim Kurulu Başkanı | Kıraça Holding. A.Ş. Yönetim Kurulu Başkanı,Karland Otomotiv Ürünleri San. ve Tic. A.Ş. Yönetim Kurulu Başkanı,Kök Ulaşım Taşımacılık A.Ş Yönetim Kurulu Başkanı,Kök Teknoloji A.Ş. Yönetim Kurulu Başkanı,Suna ve İnan Kıraç Vakfı Başkanı | Yes | 1,97 | A Grubu | Dependent Member | - | - | |||
GIANCARLO BOSCHETTI | Male | Deputy Chairman of the Board | Mechanical Engineer | 29/04/2008 | Non-Executive | Yönetim Kurulu Başkan Vekili | Diasorin S.p.A Yönetim Kurulu Üyesi, Finde S.p.A. Yönetim Kurulu Üyesi | Yes | A Grubu | Dependent Member | - | - | ||||
OKAN BAŞ | Male | Executive Director | Mechanical Engineer | 14/07/2016 | Executive | Bağımsız Yönetim Kurulu Üyesi | Karsan Europe Srl Yönetim Kurulu Başkanı, Karsan İç ve Dış Ticaret A.Ş. Yönetim Kurulu Başkanı, Kıraça Holding Yönetim Kurulu Üyesi | Yes | A Grubu | Dependent Member | https://www.kap.org.tr/tr/Bildirim/931460 | Riskin Erken Saptanması Komite Başkanı, Denetimden Sorumlu Komite Başkanı | ||||
NEVZAT TÜFEKÇİOĞLU | Male | Member of the Board | Managing Director / Chief Executive | 05/04/2019 | Non-Executive | Bağımsız Yönetim Kurulu Üyesi | Entek Elektrik Üretimi A.Ş Yönetim Kurulu Üyesi | Yes | B Grubu | Independent Member | https://www.kap.org.tr/tr/Bildirim/1141404 | Considered | No | Denetimden Sorumlu Komite Üyesi | ||
MÜFİT ATASEVEN | Male | Member of the Board | Managing Director / Chief Executive | 27/05/2021 | Non-Executive | Bağımsız Yönetim Kurulu Üyesi | Sabancı Üniversitesi Yönetici Geliştirme Birimi Stratejik Ortağı,MEFA Danışmanlık ve Interactifs Türkiye Yöneticisi | Yes | A Grubu | Independent Member | https://www.kap.org.tr/tr/Bildirim/1141404 | Considered | No | Kurumsal Yönetim Komitesi Başkanı | ||
FATMA FÜSUN AKKAL BOZOK | Female | Member of the Board | Business and administration professionals | 13/04/2017 | Non-Executive | Bağımsız Yönetim Kurulu Üyesi | Ford Otomotiv Sanayi Bağımsız Yönetim Kurulu Üyesi, Gözde Girişim Sermayesi Yatırım Ortaklığı A.Ş. Bağımsız Yönetim Kurulu Üyesi,Kocaer Çelik Yönetim Kurulu Üyeliği | Yes | B Grubu | Dependent Member | https://www.kap.org.tr/tr/Bildirim/931460 | Kurumsal Yönetim Komitesi Başkanı | ||||
OKAN BAŞ | Male | Executive Director | Mechanical Engineer | 14/07/2016 | Executive | Murahhas Üye | Karsan Europe Srl Yönetim Kurulu Başkanı, Karsan İç ve Dış Ticaret A.Ş. Yönetim Kurulu Başkanı, MaaS Global OY Yönetim Kurulu Üyesi, Karsan USA LLC Şirket Müdürü | Yes | A Grubu | Dependent Member | - | - | ||||
FATMA FÜSUN AKKAL BOZOK | Female | Member of the Board | Business and administration professionals | 13/04/2017 | Non-Executive | Yönetim Kurulu Üyesi | Akiş GYO Bağımsız Yönetim Kurulu Üyesi, Bizim Toptan Mağazaları A.Ş. Bağımsız Yönetim Kurulu Üyesi, Ford Otomotiv Sanayi Bağımsız Yönetim Kurulu Üyesi, Gözde Girişim Sermayesi Yatırım Ortaklığı A.Ş. Bağımsız Yönetim Kurulu Üyesi, Tat Gıda Sanayi A.Ş. Yönetim Kurulu Üyesi | Yes | A Grubu | Dependent Member | - | Riskin Erken Saptanması Komitesi Üyesi | ||||
AHMET NEZİH OLCAY | Male | Member of the Board | Managing Director / Chief Executive | 21/04/2022 | Non-Executive | Yönetim Kurulu Üyesi | - | Yes | B Grubu | Independent Member | https://www.kap.org.tr/tr/Bildirim/1141404 | Considered | No | Denetimden Sorumlu Komite Üyesi |
4.4. Meeting Procedures of the Board of Directors
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Number of physical or electronic board meetings in the reporting period.
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6
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Director average attendance rate at board meetings
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%93
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Whether the board uses an electronic portal to support its work or not
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Hayır (No)
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Number of minimum days ahead of the board meeting to provide information to directors, as per the board charter
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There are no working principles of the Board of Directors.
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The name of the section on the corporate website that demonstrates information about the board charter
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The manner in which the Company's Board of Directors meetings will be held is determined in Article 10 of the Company's articles of association. Apart from the company's articles of association, there is no other in-company regulation on the subject. The company's articles of association are available in the Investor Relations / Corporate Governance / Articles of Association section of the website.
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Number of maximum external commitments for board members as per the policy covering the number of external duties held by directors
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The manner in which the Company's Board of Directors meetings will be held is determined in Article 10 of the Company's articles of association. Apart from the company's articles of association, there is no other in-company regulation on the subject. The company's articles of association are available in the Investor Relations / Corporate Governance / Articles of Association section of the website.
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4.5. Board Committees
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Page numbers or section names of the annual report where information about the board committees are presented
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General Information / Information on the Number of Board of Directors, Senior Executives and Personnel / Evaluation of the Committees of the Board of Directors (I.d.ii) section of the Annual Report of the Board of Directors published on the Public Disclosure Platform.
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Link(s) to the PDP announcement(s) with the board committee charters
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-
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Names Of The Board Committees | Name Of Committees Defined As "Other" In The First Column | Name-Surname of Committee Members | Whether Committee Chair Or Not | Whether Board Member Or Not |
Denetim Komitesi (Audit Committee) | - | Nevzat Tüfekçioğlu | Evet (Yes) | Yönetim kurulu üyesi (Board member) |
Denetim Komitesi (Audit Committee) | - | Ahmet Nezih Olcay | Hayır (No) | Yönetim kurulu üyesi (Board member) |
Kurumsal Yönetim Komitesi (Corporate Governance Committee) | - | Müfit Ataseven | Evet (Yes) | Yönetim kurulu üyesi (Board member) |
Kurumsal Yönetim Komitesi (Corporate Governance Committee) | - | Muhsin Mengütürk | Hayır (No) | Yönetim kurulu üyesi (Board member) |
Kurumsal Yönetim Komitesi (Corporate Governance Committee) | - | Evren Uçak | Hayır (No) | Yönetim kurulu üyesi değil (Not board member) |
Riskin Erken Saptanması Komitesi (Committee of Early Detection of Risk) | - | Nevzat Tüfekçioğlu | Evet (Yes) | Yönetim kurulu üyesi (Board member) |
Riskin Erken Saptanması Komitesi (Committee of Early Detection of Risk) | - | Fatma Füsun Akkal Bozok | Hayır (No) | Yönetim kurulu üyesi (Board member) |
Riskin Erken Saptanması Komitesi (Committee of Early Detection of Risk) | - | Mehmet Altan Sungar | Hayır (No) | Yönetim kurulu üyesi (Board member) |
4.5. Board Committees-II
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Specify where the activities of the audit committee are presented in your annual report or website (Page number or section name in the annual report/website)
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General Information / Information on the Number of Board of Directors, Senior Executives and Personnel / Evaluation of the Committees of the Board of Directors (I.d.ii) section of the Annual Report of the Board of Directors published on the Public Disclosure Platform.
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Specify where the activities of the corporate governance committee are presented in your annual report or website (Page number or section name in the annual report/website)
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General Information / Information on the Number of Board of Directors, Senior Executives and Personnel / Evaluation of the Committees of the Board of Directors (I.d.ii) section of the Annual Report of the Board of Directors published on the Public Disclosure Platform.
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Specify where the activities of the nomination committee are presented in your annual report or website (Page number or section name in the annual report/website)
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General Information / Information on the Number of Board of Directors, Senior Executives and Personnel / Evaluation of the Committees of the Board of Directors (I.d.ii) section of the Annual Report of the Board of Directors published on the Public Disclosure Platform.
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Specify where the activities of the early detection of risk committee are presented in your annual report or website (Page number or section name in the annual report/website)
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General Information / Information on the Number of Board of Directors, Senior Executives and Personnel / Evaluation of the Committees of the Board of Directors (I.d.ii) section of the Annual Report of the Board of Directors published on the Public Disclosure Platform.
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Specify where the activities of the remuneration committee are presented in your annual report or website (Page number or section name in the annual report/website)
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General Information / Information on the Number of Board of Directors, Senior Executives and Personnel / Evaluation of the Committees of the Board of Directors (I.d.ii) section of the Annual Report of the Board of Directors published on the Public Disclosure Platform.
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4.6. Financial Rights
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Specify where the operational and financial targets and their achievement are presented in your annual report (Page number or section name in the annual report)
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In the section (IV.g) of the Annual Report of the Board of Directors published on the Public Disclosure Platform, the Company's Activities and Important Developments Related to the Activities / Whether the Goals Set in Previous Periods Have Been Achieved, whether the General Assembly Decisions Have Been Fulfilled, If the Goals Have Not Been Achieved or the Decisions Have Not Been Fulfilled.
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Specify the section of website where remuneration policy for executive and non-executive directors are presented.
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investor-relations/corporate-governance/policies-and-rules-about-corporate-governance
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Specify where the individual remuneration for board members and senior executives are presented in your annual report (Page number or section name in the annual report)
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Financial Rights Provided to Members of the Board of Directors and Senior Executives (II) section of the Annual Report of the Board of Directors published on the Public Disclosure Platform.
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Names Of The Board Committees | Name of committees defined as "Other" in the first column | The Percentage Of Non-executive Directors | The Percentage Of Independent Directors In The Committee | The Number Of Meetings Held In Person | The Number Of Reports On Its Activities Submitted To The Board |
Denetim Komitesi (Audit Committee) | - | %100 | %100 | 6 | 6 |
Kurumsal Yönetim Komitesi (Corporate Governance Committee) | - | %67 | %33 | 6 | 6 |
Riskin Erken Saptanması Komitesi (Committee of Early Detection of Risk) | - | %100 | %33 | 6 | 6 |